Can non-users fill out forms via QR code?
Yes. Generate a QR code for any form, print it for your job site. Anyone scans and fills it out on their phone — no SubTrade account needed. Set expiry to Never, 7, 30, or 90 days.
🛡️ Stay Compliant
Safety & Custom Forms
Build any form your job site needs — hazard assessments, inspection checklists, toolbox talks, material counts. Drag-and-drop builder with automations, QR public access, and two analytics dashboards.
23+
Element types
QR
Public access
2
Dashboards
6
Deployed
0
With Approval
5
Public Access
0
Undeployed
Quick Insights
100% of your forms are deployed to projects
5 forms have public access enabled
Inspection Form HarnessesActive
Employee InformationOffice AdminActive
Boom Lift Pre-Shift ChecklistSafetyActive
Fall Protection InspectionSafetyActive
Scissor Lift InspectionSafetyActive
Field Level Hazard Assessment
Identify day-of-the-job hazards before starting work.
QR Code for This Project
● Active · Expires: Never
📋 Copy Link
🖨️ Print A4 Page
Expiry
Never
7 Days
30 Days
90 Days
FieldsStatic & Media
Text
Select
Radio
Checkbox
Textarea
Email
Photo Capture
Number
Date
Time
Yes / No
Signature
Contact Info
Predefined List
Static & Media
Static Image
Static Text
Calculation
Divider
Container
2 Columns
Location
Weather
Attendees
≡ INFORMATION
Static Image
Severity + Probability = Priority
1A
1B
1C
1D
2A
2B
2C
2D
3A
3B
3C
3D
4A
4B
4C
4D
Critical
High
Medium
Low
≡ STOP & THINK
● What is the hazard priority?
1A
2B
3C
4D
≡ Describe the control measures taken...
☑ PPE REQUIRED
✓ Hard Hat
✓ Safety Glasses
Fall Harness
✓ Steel Toes
Hearing Protection
✓ High-Vis Vest
📷 EVIDENCE & SIGN-OFF
📷 Tap to add photo
📷 Tap to add photo
✍️
Worker Signature
Required before submitting
✍️
Supervisor Approval
Workflow step 2
Pending
Field Settings
ConfigSettings
When "1A" → 1 email + Hazard
When value equals 1A
Create Action: Hazard
⚠️ Hazard will be created on the project
✉️ Send Email
Urgent Hazard Detected!
Attach PDF copy
RoleProject Manager
RoleAdmin
When "1B" → 1 email + Hazard
When value equals 1B
Create Action: Hazard
⚠️ Hazard will be created on the project
⚡ Drag-and-Drop Builder
Build Any Form — With Automations That Act for You
23+ element types across two tabs — 14 input fields (text, select, radio, checkbox, photo capture, signature, contact info, predefined list, and more) plus 9 static & media elements (static image, static text, calculation, divider, container, 2 columns, location, weather, attendees). Add static images like risk matrices or equipment diagrams that users can reference. Then wire up automations — if a crew member selects a critical hazard level, the system automatically creates a Hazard on the project, emails the PM and Admin with a PDF copy, and logs it for compliance.
- ✓ 23+ drag-and-drop elements — 14 fields + 9 static & media
- ✓ Conditional automations — "if this, then trigger that"
- ✓ Auto-create Hazards on the project from form responses
- ✓ Email notifications with PDF copy to role-based recipients
- ✓ Static images for training, courses & risk matrices
- ✓ Workflow signature approvals per form
Riverside Contracting Ltd
Summit Industrial Park · 319 8th Ave SW
Field Level Hazard Assessment
≡ SITE INFORMATION
COMPANY NAME
WORK LOCATION:
DESCRIPTION OF JOB or TASK:
SUPERVISOR IN CHARGE: ▾
📅 Date: 2026/03/27
≡ BASIC SAFETY
Do you have your PPE?
Are you working alone?
‹Safety Form
4°C
☁️ Overcast
Updated 2:19 PM
📍 85 Walgrove Rise SE, Calgary, AB
◎ Re-Detect Location
≡ POTENTIAL HAZARDS
ENVIRONMENTAL
Work area clean
Material storage identified
Dust / Mist / Fumes
Noise in area
Extreme temperatures
Spill potential
📱 QR Code Public Access
Anyone Can Fill Out Your Forms — No App Required
Generate a QR code for any form and print it as an A4 page for your job site. Visitors, inspectors, sub-subs, and anyone on site scans the code on their phone and fills out the form — no SubTrade account needed. Set expiry to Never, 7 Days, 30 Days, or 90 Days. Forms auto-capture GPS location, weather conditions, and time stamp.
- ✓ QR code + shareable link for any form
- ✓ No app or account needed — public access via browser
- ✓ Print A4 QR page for job site posting
- ✓ Auto-capture GPS location & weather conditions
- ✓ Configurable expiry: Never, 7, 30, or 90 days
- ✓ Submissions tagged as Public vs Internal in analytics
Submissions Trend
Daily breakdown by type
Public Submissions
Internal Submissions
Top Projects
By submission volume
RiversideSummitBridgeview
Submission Types
Public vs Internal
◉ Public72% (18)
◉ Internal28% (7)
Approval Status
Approved64% (16)
Pending20% (5)
No Approvals16% (4)
Top 5 Forms
Field Level Hazard Assessment12
Boom Lift Pre-Shift Checklist5
Fall Protection Inspection4
📊 Two Dashboards
Forms Dashboard + Submissions Dashboard
Two dedicated dashboards give you complete visibility. The Forms Management dashboard shows all your forms with stats (Total, Active, Deployed, Public Access, With Approval), folder organization, and Quick Insights. The Submissions dashboard tracks submission trends over time, Public vs Internal breakdown, approval status (Approved, Pending, No Approvals), top projects by volume, and top 5 forms — filter by user, project, form, or date range.
- ✓ Forms Dashboard — stats, folders, insights, library
- ✓ Submissions Dashboard — trends, types, approvals, top projects
- ✓ Filter by user, project, form, or date range
- ✓ Team activity tracking — top submitters & engagement
- ✓ Organize forms into folders (Safety, Office Admin, Quality Control, etc.)
▶ See It In Action
Safety Forms, Built and Filled on a Phone
Watch how fast a crew builds a form, drops a QR code on site, and captures a signed hazard assessment from the field. No training, no paper, no chasing sign-offs.
- ✓ Build a form with drag-and-drop in minutes
- ✓ Post a QR code and let anyone fill it out on site
- ✓ Capture signatures, photos, GPS, and weather automatically
- ✓ Critical hazards trigger emails and create actions on the project
Common Safety & Forms Questions
Can I build forms with conditional logic?
Yes. 23+ field types with drag-and-drop. Add automations — if a user selects a critical hazard, the system auto-creates a Hazard on the project and emails PM + Admin with a PDF copy.
Does it support signature approval workflows?
Yes. Add signature fields and configure multi-step approval workflows. Track approval status (Approved, Pending, No Approvals) across all submissions from the analytics dashboard.
Can I add images that users can reference?
Yes. Add static images like risk matrices, equipment diagrams, or floor plans. Users view and reference them while filling out the form — perfect for training courses and safety orientations.
What dashboards are included?
Two: Forms Management (all forms, stats, folders, insights) and Submissions (trend charts, Public vs Internal, approval status, top projects, top forms, team activity, advanced filtering).
How much does SubTrade cost?
Free trial with no credit card required. Standard pricing starts at $299/month plus tiered per-user rates. Contact us for rates tailored to your team size.