Project Dashboard · SubTrade feature
How is the job
really going?
Ask your PM and you get a different answer every day. The SubTrade project dashboard gives you the real one: budget used, margin, red flags, crew hours, site photos and weather for the job, on one screen, updated as your crew works.
Up and running in under 10 minutes.
The Project Dashboard in 52 seconds: job health, margin, red flags, crew hours, site photos and weather on one screen.
The overview
One job, one screen
Open any project and the Overview is the first thing you see. Health, money, risk, people, photos, the contract and the weather for that job, laid out on one page. No spreadsheets to open, no foreman to phone, no guessing which version of the numbers is current.
- Every project gets its own dashboard, built from its own data
- Updates as crews clock in, upload photos and file paperwork
- Same view on the office monitor, a tablet or the phone in the truck
- Edit the project details without leaving the page
- Activity feed and the side menu one click away
Job health
Five numbers that tell you where the job stands
Across the top of every project: budget used, margin, schedule, tasks and an overall health score out of 100. Green means leave it alone. Anything else means it needs you this week, not at closeout.
- Budget used as a share of the contract and approved change orders
- Margin on the job as it stands today
- Schedule status against the project start and end dates
- Tasks completed out of tasks assigned, with percent complete
- Health score that rolls cost, schedule and risk into one call
- Status pills on the project: active, on track, delayed
Financial performance
Know your margin while you can still fix it
Contract value, change orders, purchase orders and labour cost roll up into total cost, estimated final cost and a projected margin, in dollars and as a percentage. Labour comes from your crew’s GPS clock-ins and material from purchase orders the day you commit them, so a job that is drifting shows up in week two, not two months after closeout.
- Contract value and approved change orders
- Committed purchase orders counted the day you order
- Labour cost from timesheets, by job
- Total cost and estimated final cost
- Projected margin in dollars and percent, highlighted
- Budget used, so overruns show up early
Operational risk
Red flags before they cost you
The things that quietly eat a margin get their own row: open RFIs, pending submittals, overdue tasks and approvals waiting on someone. Anything overdue turns red, so the RFI that is holding up your framing crew is impossible to miss. Below it, task progress, team size and total hours logged on the job.
- Open RFIs, with how many are overdue
- Pending submittals still waiting on the GC or consultant
- Overdue tasks flagged in red
- Pending approvals, including timesheets waiting to be signed off
- Task progress bar with percent complete
- Team members and total hours on the project
Team and hours
Who is on the job, and what they have logged
Every person assigned to the project, with their role and the hours they have put into it. Project managers, foremen, field workers and office staff, all in one card. Add a team member from the dashboard and they get the job on their phone.
- Everyone assigned to the project, with their role
- Hours logged on this job per worker, from their timesheets
- Add a member straight from the dashboard
- Roles control what each person can see and do
Latest photos
See the site without driving to it
The newest photos from the field land on the dashboard as your crew takes them, each tagged with the worker who took it. Check that the corridor is boarded, the door frames are in or the area is clean before you send the next trade in, from wherever you are.
- Newest site photos first, straight from the crew’s phones
- Each photo tagged with who took it
- Open any photo full size from the dashboard
- Every photo also filed in the project’s Photos page
Customer and contract
The GC, the contract and the site, on hand
Who the job is for, the contract number, the contract date and every contact on the GC side sit on the dashboard, with the project location on a map underneath. When the GC’s PM calls, you are not digging through emails for a contract number.
- Customer, contract number and contract date
- Every contact for the job in one dropdown
- Project location pinned on the map, with the geofence
- Address used for GPS clock-ins and site weather
Site weather
Weather, a crane check and the next three days
Current conditions for the job site, not the city: temperature, feels like, wind, precipitation, lightning risk, visibility, humidity and heat index. A crane operations check tells you if it is safe to lift today, and the three-day construction forecast helps you plan the pour, the delivery or the exterior work.
- Live weather for the project address
- Wind, precipitation and lightning risk
- Visibility, humidity and heat index
- Crane operations safe or unsafe, at a glance
- Three-day construction forecast
Activity feed
Every check-in and approval, in order
Open the activity panel from the side of the dashboard and see everything that happened on the job, newest first. Who checked in and when, which timesheets were approved, which change order went through, who added photos and which RFI got answered.
- Check-ins and check-outs, timestamped
- Timesheet approvals, with who approved them
- Change orders approved
- Photos added and RFIs answered
- Opens over the dashboard, closes with one click
The side menu
Everything else for the job, one click away
The dashboard is the front door to the project. The side menu takes you to everything behind it: drawings, photos, notes, reports, tasks, forms, documents, RFIs, change orders, purchase orders, submittals, daily reports and project settings. Same job, same place, no hunting through folders.
- Drawings with markups, and site photos
- Notes, reports, tasks and safety forms
- Documents, RFIs and submittals
- Change orders and purchase orders
- Daily reports and project settings
Common project dashboard questions
Questions, answered straight
What is a construction project dashboard?
A single screen that shows how one job is doing: budget, margin, schedule, tasks, open issues, the crew, site photos and the paperwork. In SubTrade every project gets its own dashboard, built from what your crew and office are already entering.
What shows on the SubTrade project dashboard?
A health strip with budget used, margin, schedule, tasks and a health score; financial performance with contract value, change orders, purchase orders, labour, total cost, estimated final cost and projected margin; operational risk with RFIs, submittals, overdue tasks and pending approvals; task progress and total hours; the team; latest photos; customer and contract; site weather with a crane check and forecast; the project location; and an activity feed.
How is projected margin calculated?
SubTrade takes the contract value plus approved change orders, subtracts the estimated final cost built from labour and committed purchase orders, and shows the result in dollars and as a percentage. It updates as timesheets and purchase orders come in.
Is the dashboard real time?
Yes. Clock-ins, timesheets, photos, purchase orders, RFIs and approvals update the dashboard as they happen, so the numbers reflect today, not the last time someone updated a spreadsheet.
What does the health score mean?
It is an overall score out of 100 for the job that rolls budget, schedule and open risk into one call. On track means leave it alone; anything lower means the job needs attention.
Does it show weather for the job site?
Yes. Current conditions for the project address, including wind, precipitation, lightning risk, visibility, humidity and heat index, a crane operations check and a three-day construction forecast.
Can I see what my crew did today on a job?
Yes. The activity feed lists every check-in, check-out, timesheet approval, change order, photo and RFI on the project, newest first, with who did it and when.
How is this different from Field Operations?
Field Operations goes wide across every job in your company at once. The project dashboard goes deep on one job: its money, risk, people and paperwork. Most owners start in Field Operations and open a project dashboard when a job needs a closer look.
Does the project dashboard work on a phone?
Yes. It works on desktop, tablet and phone, so you can check a job from the office, the truck or the site.
Does the project dashboard cost extra?
No. Every project in SubTrade has a dashboard on every plan, along with time tracking, crew scheduling, change orders and progress billing.
Video tutorials
See project dashboard in the app
Short walkthroughs from the SubTrade team, each with a PDF guide your office can keep.
PDF guideProject dashboard and templates
Run every job from one screen and start each new one from a template.
PDF guideProject reports: share progress with your client
Build a client report from the job and send it as a one-time PDF or a live link locked with a PIN.
Part 3 of 4 · PDF guideForms, Part 3: Forms in your projects
Bring the right forms into each job, post a QR code on site and track every submission.
PDF guideCrew scheduling
Book your crew for the week, repeat shifts and catch double-bookings.