Construction Management Features for Subcontractors | SubTrade Software Skip to main content

Core Feature

Time Tracking & Job Costing

Pinpoint Your Real Profitability — Stop Losing Money on Payroll Errors

Inaccurate timesheets are profit killers. Our mobile-first time tracking ensures every labor hour is accounted for and assigned to the correct job cost code in real time. This is how you reclaim your 15+ hours per week.

  • GPS-Verified Check-ins: Eliminate time theft and disputes with location-stamped records.
  • Automated Job Costing: See exactly where your budget stands the moment crews clock out.
  • Quick Payroll Export: Future integration with QuickBooks and other systems.
15h+
Saved per week on timesheets and adminKnow your labor costs in real time — not two months later.

See How Much You Can Save

Feature

Project Dashboard

Get a Real-Time Snapshot of Every Job — Before It's Too Late

Stop guessing and start managing. Our centralized dashboard gives you a live overview of budgets, schedules, RFI statuses, and outstanding payments across all active projects.

  • Budget Health Score: Instant visual alerts when job costs exceed estimates.
  • Bottleneck Identification: Quickly see which tasks or change orders are blocking progress.
  • Payment Tracking: Never let an approved change order slip through the cracks again.
100%
Visibility across all active jobsKnow your margin on every project before you send the invoice.

View Sample Dashboard

Field Ready

Drawings & Markups

Stop Building Off Outdated Plans — Connect Office to Field Instantly

Miscommunication costs time and materials. With SubTrade, all plans are accessible, searchable, and instantly updated across every mobile device in the field.

  • Real-Time Markups: Highlight changes and clarifications that sync instantly to every foreman.
  • Version Control: Clearly track which set of plans is the current official document.
  • Mobile Accessibility: Access plans lightning-fast, even with limited internet.
0
Wrong-revision mistakesEveryone on your crew always works from the current set of plans.

Explore Plan Management

Accountability

Task Management

Never Miss a Deadline or Delegation — Keep Every Crew Member Accountable

Stop using text messages and paper notes. Assign tasks directly to crews, set due dates, and tie them back to specific job phases and documents for crystal-clear accountability.

  • Direct Assign & Notify: Instant alerts when a task is assigned, updated, or overdue.
  • Visual Status Tracking: Drag-and-drop boards to track tasks from Pending to Complete.
  • Progress Photos Integration: Require a completion photo for final sign-off.
3×
Fewer missed deadlinesEveryone knows what they're doing, when, and on which job.

Organize My Crew

Top Revenue Driver

Change Order Management

Stop Missing Revenue Opportunities — Bill for Every Change

The fastest way to boost profit is to stop leaving money on the table. Our integrated system ensures that every field request, extra material, or time extension is instantly documented and formalized into a billable change order.

  • Field-Initiated COs: Start the change order process right from the job site in 60 seconds.
  • Automated Proposal Drafting: Generate professional, itemized proposals instantly.
  • Approval Tracking: Track client signatures and approval dates securely.
2×
Average change order revenue after switching to SubTradeStop letting verbal approvals disappear.

Maximize My Revenue

Dispute Protection

Photos & Documentation

Protect Yourself from Costly Disputes — Instant Proof of Work

Proof protects profit. Easily capture, tag, and organize job site photos and videos that are automatically attached to the correct project and location. Never search your phone gallery for that critical photo again.

  • Auto-Timestamp & Geo-Tag: Legal proof of when and where the work was performed.
  • Photo Annotations: Mark up images to show inspectors or GCs exactly what you mean.
  • Instant Reporting: Compile documentation for punch lists and close-out packages effortlessly.
2×
Disputes resolved in your favourA time-stamped record of every day on the job is your best protection.

Start Documenting Now
⏳ Coming Soon

Compliance

Safety & Compliance

Reduce Risk and Avoid Costly Fines — Stay OSHA-Ready

Safety compliance protects your team and your business. Digitize your toolbox talks, field inspections, and incident reports so you always have a complete, auditable trail ready when you need it.

  • Digital Forms: Complete pre-task plans and checklists on any mobile device.
  • Incident Reporting: Capture time-stamped details and photos immediately after an event.
  • Training History: Track certifications and safety meeting attendance for all employees.
$0
In preventable compliance finesA complete, auditable trail is always ready when inspectors ask for it.

Ensure Compliance Today

Grow Your Business

Scheduling & CRM

Stay on Schedule and Win More Work — All in One Place

View your crew's assigned work by day or week and push schedule updates instantly. Manage GC relationships, track leads, and never miss a follow-up — so your pipeline stays full while your jobs stay on track.

  • Weekly Crew Scheduling: Assign shifts in minutes — everyone sees updates on their phones.
  • Lead & GC Tracking: Manage your business pipeline alongside your active jobs.
  • Follow-Up Reminders: Never miss a bid opportunity or GC relationship touchpoint.
25%
Productivity increase from connected crewsLess phone tag. More work done on the right jobs on the right days.

Get Started Today
SubTrade App Screenshots – See the Software in Action

The App Built for How You Actually Work

No generic software. No steep learning curve. SubTrade looks and feels exactly like a tool built for trade contractors — because it was.

SubTrade project management dashboard for subcontractors showing a list of active construction projects — including Pro-Air Metal Industries, Elite Drywall, JocaWest's Project, and Brian's Project — with pending status badges, crew counts, task completion progress bars, and project start and end dates on desktop. A mobile app overlay shows the same project list on iPhone with GPS location pins and crew member avatars, demonstrating full desktop and mobile access for trade contractors.

Core Feature

Project Management — Desktop & Mobile

SubTrade drawings and markups screen showing construction plans with annotation and markup tools — subcontractors can view, highlight, and share the latest drawing revisions directly from desktop or mobile on the job site, eliminating wrong-revision mistakes and reducing RFI delays.

Field Ready

Drawings & Markups

SubTrade time tracking screen showing GPS-verified crew clock-in and clock-out logs, weekly hours by employee, and real-time labor cost breakdown by project — helping trade contractors eliminate paper timesheets and understand exact job costs before sending an invoice.

Save 15h/Week

Time Tracking & Job Costing

SubTrade crew scheduling screen showing a weekly calendar with color-coded crew assignments across multiple active job sites — subcontractors can manage shifts, push schedule changes to crew phones instantly, and prevent conflicts across multiple concurrent projects.

Stay on Schedule

Crew Scheduling

SubTrade tasks and reminders screen showing a list of assigned tasks with priority levels, due dates, assigned crew members, and completion status — allowing subcontractors and foremen to delegate work and receive automated follow-up reminders so nothing falls through the cracks on busy job sites.

Never Miss a Deadline

Tasks & Reminders

SubTrade daily log entry screen for subcontractors showing fields for site conditions, crew attendance count, weather, work completed, delays, and notes — creating a time-stamped job record that protects trade contractors in the event of disputes and impresses general contractors with professional documentation.

Document Everything

Daily Logs

SubTrade jobsite photo documentation screen showing a grid of geo-tagged construction site photos attached to a daily log — subcontractors can capture, organize, and share photos from the mobile app, building a complete visual job record for every project and providing evidence for dispute resolution.

Visual Job Record

Jobsite Photos

SubTrade change order management screen showing a list of change orders with approval status labels — approved, pending, and draft — along with dollar amounts and project names. Subcontractors can create and send digital change orders from the job site in under 60 seconds, capturing every dollar of extra scope work before it gets forgotten.

Never Miss Revenue

Change Order Management

SubTrade submittals tracking screen showing shop drawings, product data sheets, and material submittals organized by approval status — draft, pending review, and approved — helping subcontractors streamline the GC review and approval process and keep construction projects moving without administrative delays.

Faster GC Approvals

Submittals

SubTrade CRM and vendor management screen showing a pipeline of general contractor leads tagged as hot, warm, and cold — alongside vendor contacts with purchase history and follow-up reminders, giving trade contractors a single place to grow their GC relationships and manage supplier partnerships.

Grow Your Business

CRM & Vendor Management

SubTrade safety compliance screen showing safety inspection forms, toolbox talk logs, employee certification records, and incident reports — giving subcontractors a centralized system to keep their crew protected, satisfy job site compliance requirements, and maintain a complete auditable safety record for every project.

Protect Your Crew

Safety Compliance

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