Change Order Management
Stop Leaving Money on the Table
Every untracked extra, hidden scope creep, or verbal “just do it” costs you thousands. Subtrade turns every field change into a documented, billable change order in minutes — not weeks.
Field-Initiated COs
- Crew or foreman logs the change on their phone in < 60 seconds
- Attach photos, measurements, notes, and link to the exact drawing
- Instantly notifies office the second it’s submitted
- 100% of billable extras now get captured (vs. 38–52% before)
Automated Proposal Drafting
- System auto-pulls your standard rates, markups, and labor burdens
- One tap generates a clean, itemized PDF proposal ready to send
- Includes photos, descriptions, and backup documentation
- Average proposal creation time: 4 minutes (vs. 2–6 hours manually)
Approval Tracking
- Send for e-signature directly from the app
- Real-time status: Submitted → Reviewed → Signed → Billed
- Timestamped audit trail + signed PDF stored forever
- Users collect approved COs 19–34 days faster
Hard Results (Average Across 400+ Subcontractors)
| Metric | Before Subtrade | After Subtrade |
|---|---|---|
| % of billable changes actually billed | 41–58% | 96–99% |
| Avg. time to submit CO | 9–21 days | < 24 hours |
| Avg. time from approval to payment | 51–78 days | 19–34 days |
| Unbilled change order value sitting | $68k–$340k | < $9k |
| CO proposal creation time | 2–6 hours | < 5 minutes |